AI Receptionist for Salons
Welco’s AI receptionist for salons handles every call, books appointments seamlessly, and answers your clients 24/7. No more missed bookings, busy lines, or lost revenue. Designed for ambitious salon owners and managers, Welco ensures your front desk runs flawlessly, client satisfaction soars, and your team is free to focus on creating beauty—not chasing calls.
Enjoy 24/7 reception, reduced no-shows, and higher client retention—365 days a year.
The Hidden Costs Draining Your Salon’s Growth
Every missed call, overworked receptionist, and lost client means less revenue and more stress for your team. Operational inefficiencies let competitors steal your clients and slow your growth. Don’t let your salon’s potential slip away.
Daily Staff Burnout and Reception Chaos
Receptionists overwhelmed by constant calls, appointment changes, and walk-ins struggle to give every client proper attention, leading to staff stress and costly mistakes.
$8,000–$20,000 Monthly Lost Revenue
Missed calls and unbooked appointments mean lost clients and empty chairs. Each unanswered inquiry sends potential booking revenue to nearby competitors.
Loyal Clients Abandoning Your Salon
If clients can’t easily book or reach you, they’ll leave for more responsive salons damaging your reputation and retention.
Your 24/7 AI Receptionist That Never Misses a Booking
AI-Powered Appointment Scheduling
Welco recognizes 200+ salon service terms like balayage, Brazilian blowout, and root touch-up. It instantly books appointments with the right stylist, allocates correct time slots (30 minutes for trims, 3 hours for color correction), sends confirmation texts, and learns your service menu, pricing, and schedules.
Fast, Accurate Service Quotes
Welco handles detailed pricing and availability inquiries with AI that understands salon operations. When clients ask about highlights or keratin treatments, it provides accurate quotes from your price list, suggests profitable add-ons, checks real-time stylist availability, and completes bookings instantly—turning inquiries into revenue.
Smart Pairing for Client & Stylist
Welco remembers client preferences and stylist specialties through detailed conversation histories. It routes color corrections to your color expert, men’s cuts to your barber, and bridal styling to your updo artist based on your setup rules. Perfect pairings boost satisfaction, tips, and loyalty automatically.
Never Miss Revenue from Cancellations
Welco actively manages your waitlist and fills cancellations within minutes using proactive AI calling. When someone cancels, it immediately calls waitlisted clients, confirms availability, and rebooks the slot through natural conversation—keeping your chairs full and revenue flowing even with last-minute changes.
Get Started in 15 Minutes
01
Quick Setup
From your phone number, instantly upload a service menu with prices and durations, set stylist schedules, choose AI voice, add FAQs. Complete setup in 15 minutes.
02
Train Your Digital Receptionist
Connect with Square Appointments, Vagaro, or other scheduling platforms. Sync up stylists’ schedules and service menus for seamless operation.
03
Launch & Optimize
Test calls for perfect sound, then launch immediately. Monitor real-time booking dashboards and review call transcripts. Update FAQs as needed.
For Salons That Cannot Afford to
Miss a Booking
Welco.ai works for busy salons, high-end spas, multi-location chains, independent stylists, barbershops, and other beauty businesses who want to capture every appointment, reduce no-shows, and maintain exceptional client service while focusing on their craft.
Transform Your Salon’s Phone Experience
Current Challenges
Missed calls during appointments and after hours when everyone’s hands are full
Long hold times are frustrating potential clients who just call the next salon
Double-bookings and scheduling conflicts are ruining carefully planned color sessions
Receptionist overwhelmed with “what’s the price of highlights?” questions all day
Lost revenue from abandoned booking attempts during your busiest times
No-shows are eating into daily profits, leaving stylists with empty chairs
With Welco
Capture virtually every call with instant response, even during Saturday rush
Zero hold time, immediate booking assistance in natural conversation
Smart scheduling prevents conflicts and errors with real-time calendar sync
Staff focused on clients, not answering phones about prices and hours
Turn missed calls into booked appointments and revenue automatically
Automated confirmations and reminders significantly reduce no-shows
Real Stories from Salon Owners
In our first month, we booked 31 additional color appointments that would have gone to voicemail. That’s $4,800 in revenue that paid for Welco for the entire year. Now those clients are regulars.
Sarah M.
Luxe Hair Studio
Welco.ai handles our service menu and pricing questions better than most human receptionists. We eliminated over 20 daily interruptions, and our stylists can now focus on their craft instead of answering phones.
Michael T.
The Style Bar
Saturday rushes used to be chaotic with phones ringing while everyone was with clients. Now Welco captures every booking opportunity. We’ve added $2,500 in weekly revenue just from previously missed weekend calls.
Jessica R.
Bloom Beauty Collective
Start Capturing Every Booking Today
Join 1,200+ salons and spas using Welco.ai to eliminate missed appointments, delight clients with instant booking, and grow revenue without hiring additional staff.
Your Questions, Answered
How fast can we get started with Welco?
You can start using Welco within 15 minutes. Simply forward your salon’s main line (or get a new local number), upload your service menu with prices and duration times, and add your team’s schedules and availability. Our setup specialist handles the technical configuration and tests everything to ensure it sounds natural before going live. We can even complete the setup while you’re with clients.
Can Welco handle walk-ins and same-day requests?
Absolutely. When someone calls asking, “Do you have anything available this afternoon?”, Welco scans your real-time schedule and might find: “Jennifer has an opening at 2:30pm for a hair cut and hairstyle” or “We’re fully booked today, but I can put you on our waitlist and call you immediately if something opens up.” When that 4pm color appointment cancels, Welco automatically calls your waitlisted clients in order until someone confirms they can come in.
What about complex services like hair color corrections?
Welco knows which services require consultations (such as balayage, color corrections, and extensions) and books the appropriate time slots with the right specialist. It provides pricing ranges and schedules in-person consultations when needed, ensuring clients get proper assessments for complex services.
Can Welco book recurring appointments?
Absolutely. Welco manages your standing weekly blowouts, monthly hair color touch-ups, and regular trim schedules seamlessly. When regular clients call, it recognizes their usual service pattern and books their preferred time slot with their favorite stylist. It can even suggest pre-booking their next appointment before hanging up—keeping your schedule consistently full with loyal clients who value their regular salon routine.
What happens during internet outages?
Welco runs on enterprise-grade cloud infrastructure with 99.9% uptime—the same systems major banks use. If your salon’s internet goes down, Welco continues to answer your calls from the cloud and book appointments (clients won’t notice anything different). When your connection is restored, all bookings will sync automatically to your system. In the sporadic case of a Welco service interruption, calls automatically forward to your salon’s physical phone line or chosen backup number—you never lose a call.